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General design functions

SHANECO employs qualified specialists and managers with a very extensive practical experience in general design of industrial and civil facilities.

General design is a packaged service involving implementation and coordination of design and survey activities throughout the lifecycle of an investment construction project aimed to maximising its efficiency.

Our general design services can be applied for any stage of the design and survey process:
  1. Selection of the construction site.
  2. Concept Study, Scoping Study, Pre-Feasibility Study.
  3. Memorandum of Intent.
  4. Urban planning documentation for the construction site.
  5. Engineering surveys and special investigations.
  6. Collection of input data for design and planning permits.
  7. Construction design documentation (including state expert reviews and approvals from supervisory authorities).
  8. Detailed construction design documentation.
  9. Designer’s supervision of construction and commissioning.
  10. Construction supervision.
  11. PMI-based project management via a dedicated PMO.
The general design service includes:
  1. SHANECO will be responsible for the whole set of design activities as specified in the contract within the prescribed timeframe and for the quality and final results of the project.
  2. A highly qualified project team is formed to be fully focused on addressing the customer’s intention.
  3. Management of resources; coordination of design and survey contractors.
  4. Management of project’s deadline management.
  5. Management of project’s risks.
  6. Timely negotiation of design solutions with the customer in line with instructions and regulations.
  7. Stakeholder communication management; weekly status reports.
  8. Technical and methodological support of design, construction, commissioning; assistance in obtaining approvals from supervisory authorities.

The general design function to manage cost and design documentation and engineering surveys is based on the internationally recognised PMBoK-compliant PMI methodology.

The PMI methodology that we use provides a number of key features:
  1. Creation of a single project management methodology (Project Management Office, PMO) to integrate all human, information, technical and administration resources and manage them in real time.

    The PMO also allows for real-time communications between the customer and contractors and enabling them to:
    • Support and follow the customer’s business logic by ensuring efficiency of all actions throughout the technical process;
    • Offset adverse impacts on third parties through a set of preventive measures to implement the project on time and within the budget;
    • Create a system of electronic documentation for involved organisations in the single information space (a dedicated website);
    • Providing the customer with an opportunity to monitor the project status and make remote managerial decisions.
  2. Development of a baseline plan: a combination of documents, procedures, regulations, plans, schedules, instructions and reports to manage the project’s contents, quality, resources, deadlines, costs, risks, contractors and communications.

    A typical baseline plan development process is as follows:
    • The work hierarchy is determined, when the technical part of the project is broken down into individual tasks than can be managed;
    • A work schedule (work breakdown structure) is developed to allow for parallel and consecutive implementation of activities. For each activity, an assignee will be specified along with the job’s workload. The schedule will be developed in the Microsoft Project Professional format and localised as a Gant diagram;
    • A project website is created, which gives an electronic presentation of the Baseline Plan including contact details of all participants, all electronic documents in the remote access system (with protection of confidential information). The website will be created in the Microsoft SharePoint architecture;
    • In the risk management plan, all project-related risks will be ranked by cause, significance, probability and magnitude. The plan will reflect risk elimination (minimisation) activities, assignees and deadlines;
    • A register of stakeholders and a stakeholder engagement plan are developed. The plan will specify activities, assignees, deadlines and expected outcomes. All stakeholder engagement issues will be approved by authorised representatives of the customer;
    • A change management methodology is developed to identify and offset any deviations from the baseline plan through a PDCA-based monitoring and management system. The proposed format is PMI-compliant and will monitor the project’s contents, deadlines, resources and risks.
  3. Monitoring of all project parameters in terms of deadlines, assignees’ performance, implementation of corrective measures, and managerial decisions (change management).